Request for Proposals: Insurance & Risk Management Services RFP
Posted
05/15/2025
Description
The King County Housing Authority (KCHA) is issuing a competitive Request for Proposals (RFP) for a qualified business to provide insurance brokering/consulting and risk management consulting services.
Scope of Work
Provide support for KCHA’s insurance and risk management program and facilitate improvements as identified by Risk Management staff and agency leaders.
Insurance
• Negotiate with carriers to maintain a high-quality and cost-effective insurance program, including recommending marketing plans, coordinating bidding, rebidding, and evaluation process with regard to premium indications and quotes;
• Evaluate insurance coverage options with regard to limits, deductibles, and exclusions that may benefit the agency’s primary lines of business;
• Secure property, casualty, and other insurance coverages—including specialty coverages—from the standard and/or surplus market, in alignment with KCHA’s requirements, on a fee-for-service (not commission) basis;
• Maintain insurance coverages purchased by the program including, but not limited to renewals, mid-term adjustments or revisions, issuance of all required documents (including certificates of insurance), produce cost allocations for agency departments, and other program support functions;
• Assist in identifying and evaluating existing and emerging risk exposures, and recommending prudent options, including coordinated assistance from carriers; and,
• Report and track losses and claims, ensure timely completion of comprehensive loss runs, and provide coordination, support and guidance with claims adjustment activities.
Risk Management
• Assist in the development, presentation and/or implementation of “best practices” and process improvement initiatives including education and training for staff, planning and execution of large- and small-scale projects, and development and review of policies and procedures;
• Remain current on critical details of the agency’s risk exposures, recommend appropriate and cost-effective risk transfer solutions, and provide status, summary, and/or ad hoc reports to senior staff and governing board members;
• Provide support for agency contract drafting and review processes, particularly with regard to insurance and indemnification provisions, to ensure they align with a diverse array of scopes of work;
• Support development of a total cost of risk approach for the agency, including the creation of a risk appetite statement, enterprise risk management program, and evaluation of the option to develop a single-parent captive insurer or join a group captive;
• Support review of possible consultant services and technology solutions to maintain and improve the agency’s risk management functions; and,
• Maintain detailed records related to the insurance and risk management to ensure continuity of services over the contract term.
Contact Person
Trinh Nguyen
Trinhn@kcha.org
Question deadline: 05/27/2025 at 09:00 a.m.
Submission Deadline
06/06/2025 at 05:00 p.m.